Extra text beneath key entries
Add useful contact details or notes without squeezing everything into the territory name. Changes in this dialog are held until you choose Apply to legend.
Watch tutorial video Opens YouTube · some videos show an earlier layout
Show extra text
Controls whether the saved notes are displayed beneath the names. Switching it off hides the notes; it does not erase the text you have entered.
Choose the extra text colour
Click the colour square to choose a font colour for the extra detail lines beneath every legend name. The preview shows your choice straight away. Territory names and statistical totals keep their existing colours. Choose Apply to legend to use the new colour, then save your map to keep it. Cancel or the close button leaves the previous colour in place.
Choose an entry
Select a territory in the entry list, or use the previous and next buttons to work through the key. The text box and preview show the selected entry. This is handy when adding a telephone number for every team.
Write one detail per line
Type or paste the lines to appear below that name. Use short, readable lines; up to 20 nonblank lines and 4,000 characters are accepted per entry. A postcode here is printed as text only. It does not colour or locate that postcode.
Clear this entry
Removes the draft extra text for the selected entry. Other entries keep their own notes. Apply the dialog to make that removal appear on the map.
Paste details from Excel
Put the existing territory name in the first column, then one detail per following column. Paste the table into the import box. Names must match entries already in the key; check the import feedback for any unmatched names.
Replace existing details, including blanks
Use this option when the spreadsheet should become the new set of notes, rather than retaining previous text. Blank values can clear existing notes when replacement is selected, so check your pasted rows first. Then use Add to these details to load the table into the dialog.
Check the preview
Review the selected name and its notes before applying. Long lines can make a key wide; splitting an address over a few short lines is often easier to read. Statistics selected in Additional Data are separate from these manually entered notes.
Apply to legend / Cancel
Apply to legend commits the dialog’s changes to the current map. Cancel or the close button leaves the map’s existing notes unchanged. Save the map afterwards if you want the new notes to be there when you reopen it.